Cookies and privacy policy for UCPH web sites – University of Copenhagen

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Cookies and privacy policy for UCPH web sites

Unless otherwise stated, the cookie and privacy policy applies to all university websites and other websites belonging to UCPH. The purpose of the policy is to provide information about how UCPH uses cookies on our websites and how we collect and use data in connection with website traffic.

About cookies

A cookie is a small text file that is stored in your browser in order to recognise your computer, tablet or smartphone on subsequent visits. Almost all websites use cookies. A cookie can contain text, numbers or, for example, a date. A cookie is not a program and cannot contain a virus.

When you visit university websites, you automatically receive one or more cookies. In most cases, cookies collect anonymous data, but IP addresses, which are personally identifiable, are also collected. Cookies may also collect personal information.

UCPH does not share data with third parties, but several of the services that have cookies on our websites do share data with third parties.

The lifetime of a cookie may vary depending on what each provider has set it to. Some cookies disappear as soon as you close the browser window, others may exist for several years. Please note that cookies are renewed on each visit.

How to avoid or delete cookies

If you do not wish to store cookies on your computer, you have the option to delete them again or block cookies.

How to delete or block cookies (information from aboutcookies.org)

If you are using a browser that is not in the list from minecookies.org, you must find the instructions in your browser's help pages.

Cookies on UCPH websites

UCPH uses cookies to give users the best experience on our websites. Many of our cookies are therefore necessary in order for you to have the best experience on the site, for example, when playing a video.

We also use cookies to gather web statistics about traffic and visitor patterns. This allows us to customise content and navigation to match users’ visitor patterns.

Moreover, we use cookies to display content from social media, to enable sharing and to promote, for example, programmes or courses.

Below is a more detailed overview of the cookies that are used on ku.dk

Cookies for functionality

UCPH uses a number of cookies to properly display the web pages. Cookies control and secure traffic on the web servers. In addition, cookies are used, for example, to get videos to play correctly. UCPH uses cookies from:

  • 23video (video player)
  • Kaltura (video player)

Cookies for statistics

UCPH uses analysis tools to compile statistics on users' movements on our websites. They are used, among other things, to compile statistics about which pages are visited, how long users remain on the page, the order of page views and which items are clicked on. These services process the information on behalf of UCPH. To gather statistics about the use of UCPH websites, we use a number of systems that all employ cookies:

  • Google Analytics
  • Google Tag Manager
  • Siteimprove
  • CrazyEgg
  • Hotjar

These providers all place cookies on the websites in order to collect anonymized data about user behaviour. CrazyEgg may share data with third parties.

You can opt out of cookies from Google here: https://tools.google.com/dlpage/gaoptout
You can opt out of cookies from Hotjar here: https://www.hotjar.com/legal/compliance/opt-out

Social media

UCPH displays content from a variety of social media sites such as Facebook, Twitter and Instagram on our websites. Cookies are used for example to remember login information or to enable viewing or sharing content.

Cookies are used from:

  • Facebook
  • Twitter
  • Instagram
  • YouTube

These cookies collect both anonymous data and personally identifiable data including IP address and page visited, and the data may be shared with third parties. If you are logged into one of these services while at the same time visiting a UCPH website, it is possible for providers to combine the data with your profile.

You can manage the way Facebook personalises ads here:
https://www.facebook.com/help/247395082112892

You can manage the way Instagram personalises ads here:
https://help.instagram.com/1415228085373580

You can manage the way Twitter personalises ads here:
https://help.twitter.com/en/safety-and-security/privacy-controls-for-tailored-ads

Marketing

UCPH uses cookies to promote for example select programmes or courses. Cookies are used to target campaigns and to follow up on the impact of campaigns. For this purpose we use, among others:

  • Google Adwords
  • Facebook
  • DoubleClick

These cookies store both anonymous data and can also store personally identifiable data. Providers may share the data with third parties.

Use of personal data

We never collect personal information without you having provided us with this information, for example by registering for an event or signing up for a newsletter, etc. In this case, the information typically collected is your name, address, postal code, email, field of study or your interests. UCPH does not transfer or sell any personal data to third parties.

Protection of personal data

According to the Data Protection Act and the EU General Data Protection Regulation (GDPR), your personal data must be kept secure and confidential. We store your personal information on computers with limited access, which are located in controlled facilities, and our security measures are continually reviewed in order to determine if our user information is handled responsibly and in accordance with your rights as a user. However, we cannot guarantee 100 percent security for data transfers over the Internet. This means that there can be a risk of unauthorised outsiders deliberately accessing the protected data when data is transferred and stored electronically. Thus, you are providing your personal information at your own risk.

The rapid development of the Internet may necessitate changes to the way in which we process personal information. We therefore reserve the right to update and amend these guidelines for the processing of personal data.

Contact regarding personal data

Under the Data Protection Act and the General Data Protection Regulation, you have the right to know what personal data can be attributed to you in cases where personal data about you is being processed. If it appears that the information or data processed about you is incorrect or misleading, you have the right to demand that it be corrected, deleted or blocked. You may at any time object to the processing of information about you. You may also revoke your consent at any given time.

You also have the right to be deleted from UCPH databases (Right to be erased) and the right to have all history of your conduct be deleted (Right to be forgotten).

You have the option to appeal against the processing of information and data relating to you. The complaint must be filed with the Danish Data Protection Agency, cf. Section 58 (1) of the Law on personal data.

If you want to be notified about which data UCPH is storing, please use the contact information below.

Read the general privacy policy for the Uiversity of Copenhagen

Owner information

This website is provided by:

University of Copenhagen
Nørregade 10
DK-1165 Copenhagen K
Phone: +45 35 32 26 26
Email: ku@ku.dk

This cookies and privacy policy is based on recommendations from Minecookies.org (in Danish).

These terms and conditions were last updated on 23 May 2018.